Data Privacy Notice

This Privacy Notice is provided by the United Benefice of Coxheath, East Farleigh, Hunton, Linton and West Farleigh, to explain what to expect when we collect and process your personal information in accordance with the UK General Data Protection Regulation (UK GDPR).

Data Controller

The data controller is:
Rev. Lorna Faulkner, The Rectory, 144 Heath Road, Coxheath, Kent. ME17 4PL
Email: revlornafaulkner@gmail.com
Phone: 01622 747570

1. Why we collect and use your personal data?

We use your personal data for the following purposes:

To enable us to provide a voluntary service for the benefit of the public and our parishioners
To administer membership records
To fundraise and promote the interests of the charity
To manage our employees and volunteers
To maintain our own accounts and records (including the processing of gift aid applications)
To inform you of news, events, activities and services
To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the Diocese and in which you may be interested

2. The lawful basis for processing your personal data

Processing is necessary for carrying out our legal obligations in relation to Gift Aid, employment, social security etc.
We are required by law to collect and process data for weddings, funerals, baptism etc.
We will obtain your consent to send you information about church events or newsletters

3. Where we collect your data from

You
Funeral Directors

4. Sharing personal data

Your personal data will be treated as strictly confidential and will only be shared with your permission.

5. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

6. Your rights and your personal data

Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data: –

The right to request a copy of your personal data which we hold
The right to request that the we correct any personal data if it is found to be inaccurate or out of date
The right to request your personal data is erased where it is no longer necessary
The right to withdraw your consent at any time
The right to request that the data controller provide you with your personal data in a structured, commonly used and machine-readable format. Also, to transmit that data directly to another data controller (in limited circumstances).
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
The right to object to the processing of personal data
The right to lodge a complaint with the Information Commissioners Office

7. Concerns and/or complaints?

To exercise all relevant rights, queries of complaints please in the first instance contact us

You can also contact the Information Commissioners Office on 0303 123 1113 or via their website at https://ico.org.uk/global/contact-us/contact-us-public/

Version 2.0 Published: 15th June 2025